Guide to Form I-9

Form I-9 is a document required for all employees hired by companies, families, or individuals. It is designed to verify the identity of your employee and to ensure they are either a citizen of the United States, a noncitizen national of the US, a lawful permanent resident, or an alien authorized for work. The form is for the government to make sure your employee has the right to work in the United States.

The form is short, and can be quickly uploaded for scanning. However, it is still necessary to understand how to fill out the form correctly and how to upload it to the United States Citizenship and Immigration Service (USCIS).

Filling Out the Form

Employees:

Fill out Section 1, which includes their name, address, date of birth, and Social Security number. Identify yourself as a citizen, noncitizen national, lawful permanent resident, or client authorized to work. Provide documents to verify your identity, such as a birth certificate or social security card. A list of acceptable documents for different kinds of employees can be found here.

Employers:

Complete and turn in section 2 within three business days of hiring the employee. First, check the employee’s ID documents to make sure they are genuine, original copies. Then, enter information about the employee, their documents, and yourself as an employer. For detailed instructions, read more here.

Filing the Form Electronically

With the USCIS provided widget on your computer, it is possible to directly submit the information electronically to the government, without having to scan or mail the form. The desktop widget can be used by both Mac and Windows PC systems. This application can be downloaded directly from the USCIS website.

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